Effective Date: 29-06-2025

SJ Publication (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you interact with our website, publications, or services.

This Policy complies with applicable laws in India, including the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, as well as internationally recognized data protection standards where relevant.

1. Information We Collect

We may collect the following categories of personal and professional information:

Personal Identification Data:

  • Name

  • Email address

  • Phone number

  • Postal address

Professional Information:

  • Affiliation and designation

  • ORCID iD or researcher identifiers

  • Biographical and academic information provided for publication

Manuscript Data:

  • Submissions, reviews, and related correspondence

Technical Data:

  • IP address

  • Browser type and version

  • Device identifiers

  • Operating system

  • Date and time of visits

Cookies and Analytics:

  • We use cookies and similar technologies to collect information about your interaction with our website. You may disable cookies via your browser settings.

2. How We Use Your Information

We process your information for the following purposes:

  • Publication Workflow: Receiving, reviewing, editing, and publishing submitted content.

  • Communication: Responding to queries, providing updates, and sharing publication information.

  • Improvement: Enhancing the user experience and website performance.

  • Compliance: Meeting legal, regulatory, and contractual obligations.

  • Marketing (with Consent): Sending newsletters or announcements related to calls for papers, conferences, or new publications.

We do not sell or rent your data to third parties.

3. Legal Basis for Processing

Where required by applicable law, we process personal data under one or more of the following legal bases:

  • Your consent

  • Fulfillment of contractual obligations

  • Compliance with legal obligations

  • Legitimate interests in maintaining publication operations and improving services

4. Sharing and Disclosure

We may share your information with:

  • Editors, reviewers, and staff involved in processing submissions.

  • Indexing and archiving services (e.g., DOI registration, CrossRef, library repositories).

  • Service providers assisting in website hosting, data storage, and email distribution, subject to strict confidentiality obligations.

  • Authorities or regulators if required by law or to protect rights, property, or safety.

5. Data Security

We maintain appropriate administrative, technical, and physical safeguards to protect your information. These measures include:

  • Secure servers and encrypted connections.

  • Restricted access to authorized personnel only.

  • Regular monitoring for potential vulnerabilities.

However, no online platform is entirely secure. We encourage you to exercise caution when transmitting personal data.

6. Data Retention

We retain your personal data for as long as necessary to:

  • Fulfill the purposes described in this policy.

  • Comply with statutory obligations.

  • Maintain records of editorial and publication history.

Upon expiry of retention periods, data will be securely deleted or anonymized.

7. International Transfers

While our primary operations are in India, some of your data may be processed or stored on servers located in other jurisdictions. In such cases, we will ensure appropriate safeguards are in place in compliance with applicable data protection laws.

8. Your Rights

Subject to applicable law, you have the right to:

  • Access your personal data.

  • Request correction or deletion.

  • Object to or restrict processing.

  • Withdraw consent for future processing.

  • Lodge complaints with a data protection authority if applicable.

To exercise any of these rights, please contact us using the details below.

9. Cookies

We use cookies to improve site functionality, analyze usage, and tailor content. You can control cookie preferences via your browser settings.

10. Third-Party Links

Our website may link to external sites. We are not responsible for the privacy practices or content of those websites. Please review their policies before submitting any personal information.

11. Changes to This Policy

We may update this policy periodically. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy regularly.

12. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy or your personal data, please contact:

Data Protection Officer
SJ Publication
Email: editor@sjpublication.com, sjpublicationedu@gmail.com 

13. Disclaimer

This Privacy Policy is provided for informational purposes and does not constitute legal advice. While we strive for compliance with relevant laws, users are encouraged to seek independent legal counsel for specific concerns related to data privacy.